Administrative Assistant

Position Description

Reports to:  Social Services Coordinator (SSC)

Directly Responsible for: Administrative tasks as outlined

Status: Part time, 20 hours per week

 

Job Summary

The primary responsibility of the Administrative Assistant is to provide administrative support for the SSC and to manage the office of Albuquerque FaithWorks Collaborative.  The Administrative Assistant is a prime contact person for those attempting to make contact with the Collaborative be they clients, members, partner organizations or the community. The Administrative Assistant works closely with the SSC and other staff to support the mission of ABQFW Collaborative. The Administrative Assistant handles personal information and must maintain professional confidentiality at all times.

 

Essential Functions:

Receives and responds to visitors, phone calls, correspondence and other messages to the office

Prepares, copies, scans, and revises documents

Schedules appointments for potential clients and others with the staff, contacting and scheduling volunteers

Data entry, reports, filing, typing and sorting

Work with office including but not limited to copiers, computers and software

Other duties, including working with a team, and wages are dependent on applicant's experience

 

Core Competencies:

Organizational Capacity: Coordinates effectively with a variety of constituencies. Manages time, space, and tasks in a professional manner.

Interpersonal Skills: Openly receives feedback that at times may come in the form of criticism. Differentiates between the personal and the professional. Nurtures relationships with a spirit of grace and abundance.

Communication Skills: Communicates in a clear and timely manner. Realizes the importance of maintaining fluid communication. Exercises skill in both written and verbal forms.

Team Player: Works well with others. Fosters an environment of cooperation. Willingly provides support to others.

Technology Savvy: Demonstrates skill in working with computers. Proficient use of Microsoft word, Excel and any other required software and electronic means of communication. Willingness to learn new systems. Open to emerging technologies.

 

Minimum Qualifications:

High School Diploma or GED, or equivalent

Specialized interest or experience in community organizing, nonprofit work, and/or marginalized populations

 

Physical Requirements:

Ability to lift packages, boxes and stack or arrange them

Dexterity to do repetitive functions like typing, sorting, and filing documents